2023-24 CE Event Floater - Community Education

Position: CE Event Floater

Location: Community Education

Non Interim position

12 months, 8 hours/day

Grade 16, $16.66/hour

Start Date: 11/15/23

Purpose Statement

Under the direction of the CE Event Specialist, the job of the CE Event Floater is done for the purpose(s) of providing support and coordinating district events both outside and during the traditional school day with specific responsibilities to include preparation, technical needs, and maintenance of facilities, including custodial needs.

This position requires flexible work hours that align with the hours of scheduled events.

This job reports to the CE Facility Use Manager

Essential Functions - Auditoriums and Events

• Manages auditoriums, including pre-production, execution, maintenance, and custodial services, for the purpose of ensuring a safe and successfully planned and executed event.
• Provides technical support and operation of sound, lighting, and video board systems for school and district events.
• Conducts routine inspections of all specialized equipment (e.g. lights, soundboards, etc.) for the purpose of ensuring equipment is in proper working condition and ready for use.
• Collaborates with internal and external personnel (e.g. equipment liaison, administration, etc.) for the purpose of implementing and/or maintaining services and events.
• Provides minor maintenance repairs and tasks (e.g. changing light bulbs, moving furniture, etc.) for the purpose of maintaining a safe and sanitary event.
• Ensures that the facility is fully prepared and set up, as well as dismantled and cleaned at the conclusion of each event, providing custodial services as needed.
• Inspects custodial work for the purpose of ensuring site safety, maintaining cleaning standards, and scheduling needed maintenance.
• Coordinates with district personnel (e.g. technical, custodial, etc.) for the purpose of meeting operational requirements.
• Prepares and maintains a variety of written material (e.g. reports, work orders, event schedules, inventory lists, etc.) for the purpose of conveying information and documenting activities.
• Participates in meetings for the purpose of identifying appropriate actions, developing recommendations, supporting other staff, and serving as a District representative.
• Manages and transports equipment and supplies needed for events and other CE programs. 
• Completes custodial services for events on an as-needed basis.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: adhering to safety practices; controlling and motivating students; preparing and maintaining accurate records; operating standard office equipment including utilizing pertinent software applications; planning and managing projects; developing effective working relationships.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: computerized light and sound operations; mechanical systems unique to auditoriums; audio, video and lighting design; theater and event management support; basic tools for minor repairs; safety practices and procedures; repair and maintenance procedures for all stage, lighting, and sound equipment; methods of industrial cleaning including floor and carpet, and cleaning standards; working knowledge of job related computer programs and software.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use specialized job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using standardized methods. Problem solving is required to identify issues and create action plans, and may require independent interpretation. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; adapting to frequent interruptions and changing priorities; maintaining a good rapport with students, staff and community; identifying problems with non-operative and unsafe equipment conditions and taking corrective action, including the ordering, replacing, and repairing of defective parts; judging time requirements for set-up and disassembly of equipment; setting up and running all sound and light equipment including microphones, tape playback, amplifiers, and speakers; taking direction from multiple supervisors in two work environments.

Responsibility

Responsibilities include: working under limited supervision using standardized procedures; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s events and services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: lifting, carrying, pushing, and/or pulling, some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 30% sitting, 30% walking, and 40% standing. The job is performed under varying temperature conditions and with some exposure to risk of injury and/or illness.

Experience: Practical experience with sound and lighting system set-up and operation

                    Job related computer programs and software. 

Shift Type: This position requires flexible work hours that align with the hours of                                    scheduled events.   

Education: High School diploma or equivalent.

Equivalency: 

Must meet staff qualifications to be a facilities director under Section R9-5-401 of the Arizona Administrative Code. Applicant must provide written documentation of one of the following:

High school or high school equivalency diploma. 

Clearances

Criminal Background Clearance

IVP Fingerprint Clearance Card

FLSA Status - Non Exempt 

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.