Job Description

Payroll Coordinator

for the 2019-20 School Year

12 months

Start Date: 7/1/2019 or TBD

Starting Salary: $62,578.00

Purpose Statement

The job of Payroll Supervisor is done for the purpose/s of supervising payroll services and activities; overseeing assigned personnel; providing information to others; and implementing and maintaining services within established guidelines and standards.

This job reports to Director of Budget and Finance

Essential Functions

Audits accuracy of reports for the purpose of ensuring accuracy and adherence to procedures.

Collaborates with internal and external personnel (e.g. other administrators, auditors, community and government agencies, etc.) for the purpose of implementing and/or maintaining services and programs.

Develops reporting procedures and internal controls for the purpose of maintaining accurate records and ensuring compliance.

Ensures that accurate information is entered into district computer systems for the purpose of ensuring compliance with state guidelines and retention of information required by law.

Utilizes payroll systems (ie iVisions).

Implements processes, procedures, policies and technology for the purpose of providing direction and/or complying with regulatory requirements and established guidelines.

Maintains a variety of documents, files and records (manual and electronic) (e.g. personnel records, payroll records, reports of absences and vacations for district employees, statistical/financial reports, budget, payroll schedules, eligibility policies, benefits and retirement information, etc.) for the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality.

Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.

Monitors preparation of required local, state and federal reports for the purpose of ensuring compliance with mandatory filings.

Participates as a member or facilitator in meetings, workshops and seminars for the purpose of identifying issues, developing recommendations, providing training, and conveying and/or gathering information required to perform functions.

Performs personnel functions (e.g. hiring, evaluating, supervising, classifying placement, suspension, recommending promotions, terminations, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of department personnel and achieving objectives within budget.

Prepares a variety of external and internal reports and summaries (e.g. taxes, salary projections for budgeting, insurance deductions, insurance premium payments, accrued vacation, accrued sick leave, retirement, etc.) for the purpose of documenting activities and issues, meeting compliance requirements within mandated timeframes, and/or providing reference materials.

Processes a wide variety of payroll documents and materials (e.g. wage levies and garnishments, tax- deferred annuities, census, workers' compensation reports, W-2 forms, etc.) for the purpose of disseminating information to appropriate parties.

Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's goals and objectives.

Reconciles biweekly, quarterly and annual fiscal reports for the purpose of verifying accuracy of information, and complying with federal/state/district guidelines.

Researches discrepancies of payroll information and/or documentation (e.g. incorrect paychecks, tax reports and compliance documents, etc.) for the purpose of resolving discrepancy and identifying procedural problems.

Responds to inquiries regarding a variety of procedures and requirements (e.g. payroll procedures, record keeping requirements, interpretation of leave policies, wage garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing information and/or resolving problems.

Supervises department functions (e.g. biweekly payroll preparation for all personnel within the district, coding compliance, etc.) for the purpose of ensuring that the department functions in a safe and efficient manner.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent policies, codes and requirements; operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate recordsc.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: general accounting procedures; integrated payroll software; concepts of database structures; federal and state payroll regulations and laws.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: providing direction and leadership; being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; and maintaining confidentiality.


Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 85% sitting, 10% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Experience:  Job related experience is required.

Education:    Community college and/or vocational school degree with                           study in job-related area preferred.


Required Testing                           Certificates and Licenses                  


Continuing Educ./Training               Clearances

                                                              Criminal Justice Fingerprint/Background                                                                         Clearance       

FLSA Status - Exempt 

Primary Location: Payroll

Shift Type: 1.0 FTE

Job Contact Information

Applications will be accepted beginning
Thursday, May 16, 2019 12:00 AM
(Mountain Standard Time)

Application Instructions

To apply directly to Paradise Valley Unified School District, please click the link below. Another window will open and allow you to apply online.

Apply Online