Job Description

Purchasing Supervisor

Location: Purchasing/DAC

12 months

Salary: $61,934.00 (240 workdays)

Start Date: 7/15/2024

Purpose Statement

The job of Purchasing Supervisor is done for the purpose/s of acquiring the necessary resources to support District operations; responsible for the procurement of specialized commodities of a complex nature requiring experience in purchasing and contracting procedures; develops, distributes and evaluates solicitation packages; ensures that District revenues are effectively utilized and properly allocated; ensures audit trail and reference documentation of purchases; ensures compliance with related procurement regulations.

This job reports to Director of Purchasing

Essential Functions

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Develop and write bid, proposal and quotation solicitations including specifications, scope of work, response questionnaires, pricing sheets, evaluation criteria, addendums, contract amendments, and best & final offers as applicable.

Evaluate bid, proposal and quotation responses, calculate pricing schedules, document evaluation findings, and prepare accurate and well justified award recommendations.

Assist in drafting responses to inquiries concerning legal and technical criteria for contract award decisions.

Oversees and reviews the work of procurement support staff, provides staff training and work with staff to correct deficiencies.

Attends various meetings (e.g. district, site, community, etc.) for the purpose of communicating and/or gathering information required to develop bid specifications, resolve problems, and/or implement alternative solutions.

Attends professional meetings for the purpose of remaining knowledgeable with current regulations and practices.

Evaluates vendors for the purpose of determining their capability to perform specifications.

Facilitates meetings with vendors and users (e.g. ongoing relationship management, needs determination, etc.) for the purpose of ensuring items purchased and supplier qualifications meet needs.

Maintains records (e.g. bid RFPs, purchase orders, vendor files, contract files, etc.) for the purpose of providing required documentation and historical information.

Manages contracts for the purpose of ensuring ongoing availability of goods/services per the contract and adherence to contract terms and conditions.

Monitor purchase orders, contracts, bids and budgetary expenditures for the purpose of ensuring accurate allocation of funds, adherence to fiscal regulations and/or expediting delivery.

Processes work orders and requisitions for supplies, equipment, conference requests, and services for the purposes of acquiring necessary resources to support district operations.

Research contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring conformity to regulations and budgetary guidelines.

Resolves conflicts between district personnel and vendors for the purpose of creating a smoothly running operation.

Reviews bids for potential commodities, supplies, equipment, and services for the purpose of ensuring compliance with district, state, and federal bidding regulations.

Schedules equipment repairs as required for the purpose of providing equipment in operating condition according to service contract specifications.

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; budgeting and financial management; developing effective working relationships; analyzing budgets; analyzing data; preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education code; budget management and accounting; accounting/bookkeeping principles; cost/fund accounting.

ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; meeting deadlines and schedules; working as part of a team; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; accuracy and attention to detail.

Responsibility

Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Experience:  Job related experience with increasing levels of responsibility                 is required.

Education: High school diploma or equivalent.

Equivalency: An Associate of Arts (AA) degree may account and be                           equivalent for two years of the required experience.

 

Required Testing                              Certificates and Licenses                 

Pre-Employment Proficiency Tests:       CPPB or CPP

Spelling, Mathematics and Keyboarding   

      

Clearances

Criminal Background Clearance              

FLSA Status - Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.



Primary Location: Purchasing

Shift Type: 1.0 FTE

Job Contact Information
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Applications will be accepted beginning
Wednesday, June 26, 2024 12:00 AM
(Mountain Standard Time)

Application Instructions

To apply directly to Paradise Valley Unified School District, please click the link below. Another window will open and allow you to apply online.

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