Job Description

College & Career Specialist

Location: Paradise Valley High School

Non Interim

9 months, 8 hrs/day

Grade 13, $15.14

Dates: 08/02/224-5/23/2025

Purpose Statement

The job of College & Career Assistant is done for the purpose/s of providing a wide variety of confidential administrative support to the counseling department, administration department, District College and Career Readiness Lead Specialist; with specific responsibilities for providing students and parents with information on career and/or post high school educational/vocational opportunities, university and community college requirements; administering and interpreting career assessment tools; coordinating assigned projects and planning on site presentations by college, career and military representatives.

This job reports to Building Assistant Principal

Essential Functions

College & Career Support

Provides and assists students with College & Career support with the following (e.g. college & career advisement, college applications, career technical school application, scholarships search & applications, college,  financial aid search, FAFSA Completion, Naviance tasks and activities)

Provides college and career support to families when requested. 

Assists Counseling Department throughout the year with the following (e.g. reviews ECAP tasks completion, capture future college and career plans, complies college acceptance data, compiles scholarship awards data, collects post-grad career data, college readiness testing

Student & Parent Outreach 

Schedule, advertise, coordinate college and career related events throughout the year (e.g. college visits, military visits, career specialty visits, FAFSA events, financial aid events, other college and career informational events) 

Communicate and advertise college and career related events to students and families (e.g. email, website, main calendar, naviance, school social media accounts, morning announcements, Infinite Campus)

Public Communications

College & Career Assistant will create weekly email communications to students and families through Naviance to notify them of upcoming college visits, career and technical visits, and newly available scholarships.

College and Career Assistant will manage and update their school’s College and Career Center webpage.  On the webpage they will communicate and inform the school community of the following (e.g. College & Career Center information and details, College & Career Visits, Scholarship Deadlines, upcoming College Readiness Assessments (ACT, SAT, PSAT), FAFSA information, upcoming College and Career Events, Financial Aid Information, Internship Opportunities, Summer Enrichment Opportunities, Early College Information(DE, CTE, AP, IB, AVID, PUMA, ACE, HOOP)

Other College and Career Related Duties                                                                  Organize and Coordinate Duties for Senior Awards Ceremony (e.g. create awards, invite speakers, communicate to students and families)

Assists with Data Collection of the Senior Exit Survey (e.g. organize w/ counselors and helps monitor the completion of Senior Exit Survey, confirm with CCRI lead specialist when all seniors are complete) 

Senior Award Information (e.g. collect and enter senior award information into Naviance)

Maintains Visual Communication and Information (e.g. ensures bulletin boards and media displays are current and up to date)

Maintains College and Career Contact List (e.g. keeps a current contact list of college recruiters and CTE professionals.

Attends Junior and Senior Events Throughout the School Year

Maintains a variety of confidential and non-confidential manual and electronic lists and records (e.g. Inventory of college catalogues, applications and web site locations, etc.) for the purpose of ensuring the availability of materials for internal use and distribution as required.

Maintains a wide variety of manual and electronic documents files and records (e.g. College & Career Center website, College & Career student folders, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Participates in a variety of meetings, workshops and committees (e.g. university/college information session, class visits, community service group meetings, school and college committees, etc.) for the purpose of conveying and/or gathering information required to perform functions and remaining knowledgeable with program guidelines.

Research educational and/or career opportunities for the purpose of providing students with information on educational and/or career opportunities.

Schedules career and/or vocational assessments of students' interests and abilities (e.g. ASVAB testing, etc.) for the purpose of evaluating career options.

Solicits information and/or materials from colleges and other organizations (e.g. college, trade/technical schools, college videos, etc.) for the purpose of enhancing the Career Center reference collection and providing additional resources for students and parents.

Other Functions

Monitors student activities in the Career Center for the purpose of providing a safe and positive environment.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Performs general clerical tasks for the purpose of supporting the counseling department within the school site.  

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; and utilizing pertinent software applications (Naviance/Family Connection and Infinite Campus); customer service; screening telephone calls; classifying data and/or information; promoting activities and/or events.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include the following: business telephone etiquette; office practices; recordkeeping and record retention practices; codes/laws/rules/regulations/policies.


ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy; organizing tasks; accuracy and attention to detail; meeting deadlines and schedules.



Responsibilities Include: working under direct supervision using standardized procedures; providing information and/or advising others; utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to affect the organization’s services.


Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 65% sitting, 25% walking, and 10% standing. This job is performed in a generally clean and healthy environment.


Experience:  Job related experience is required.

Education:    High school diploma or equivalent.


Required Testing                                 Certificates & Licenses    

Pre-Employment Proficiency Tests:

Spelling, Mathematics, Filing & Typing  


Continuing Educ./Training


Criminal Background Clearance

FLSA Status - Non Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.

Primary Location: Paradise Valley HS

Shift Type: 1.0 FTE

Job Contact Information

Applications will be accepted beginning
Wednesday, May 1, 2024 12:00 AM
(Mountain Standard Time)

Application Instructions

To apply directly to Paradise Valley Unified School District, please click the link below. Another window will open and allow you to apply online.

Apply Online